Privacy Policy
Last updated 28 October 2026
This policy covers edie, a family organiser built and run by Kathryn Clifton (trading as "edie"). edie is at pilot stage, free, and used by a small group of families. Kathryn Clifton is the data controller for the personal data described here.
What edie holds about your family
- Each person's first name and mobile number (you sign in with a code sent by text), and an email address and password only if you add one on Account. Passwords are stored only as a secure hash.
- Your household: the names, relationships, age groups and (if you add them) birthdays of the people in your family, children's schools or nurseries and their days, clubs, pets and where home is (a town or postcode district).
- What you plan with edie: events, tasks, lists, reminders, lifts, school holidays, meal plans, recipes, food likes and dislikes, and your chats with her.
- Allergies and other health details, only if you choose to add them and give your consent first. You can take them out, and withdraw consent, at any time.
Where it comes from, and why
Your calendars and lists. If you connect Google, edie reads and writes the calendars in your Google Calendar and the Google Tasks lists you choose, to keep them in step with edie both ways. If you connect Apple, she does the same with the Apple calendars you choose, using an app-specific password you make for her. A calendar link or file you add is read for its dates. edie only uses this to organise your family.
Things you send her. Messages, photos, PDFs, web pages and calendar files you send in the app or on WhatsApp are read for dates, events, tasks and recipes. Photos of a paper calendar are only used to read the dates, then they're gone.
Emails you forward. Your family has its own edie email address. edie only sees the emails you, or a rule you set up, forward to it, never your inbox. Each one is read for dates, then put in the bin of edie's own Gmail (at the latest after 14 days), which empties itself after 30 days.
Notifications. If you switch them on, edie sends notes to your phone through your browser's own notification service.
How edie uses AI
edie uses Anthropic's Claude to read what you send and connect, to plan meals, lifts and holidays, to suggest reminders and to chat with you. For recipe ideas and holiday clubs it can search the web. Anthropic doesn't use this to train its models under its commercial terms. edie suggests and organises; she never makes decisions with legal or similarly significant effects about you.
Who else sees it
Your data is never sold or used for advertising. It's only shared with the services that run edie: Railway (hosting the app and its database), Anthropic (the AI), Google and Apple (your own calendars and lists, when you connect them, and edie's own Gmail, which receives the emails you forward), Vonage and WhatsApp (messages and text codes), and, for the weather, Open-Meteo and postcodes.io, which are only ever sent your town or postcode district. Some of these services process data in the United States.
How long it's kept
- Everything is kept while your family uses edie. Events and tasks are kept for up to two years after their date.
- Something you delete can be put back for 90 days, then it's gone.
- Your chats with edie are kept for 30 days, and the records of what was sent to the AI for 7 days.
- Delete the family, on Account, removes everything edie holds about your family straight away. What edie added to your own Google or Apple calendars stays there, as it's yours.
Keeping it safe
Your data is in a private database only Kathryn can reach. Google and Apple sign-ins and Apple passwords are encrypted. You can stop edie reaching Google or Apple at any time, on Account or in your Google or Apple account.
Your rights
You can ask to see, correct, export or delete your data, object to or limit how it's used, and withdraw consent at any time. Email the address below and you'll have a reply within one month. If you're unhappy with how your data has been handled, please tell us first; you can also complain to the Information Commissioner's Office (ico.org.uk, 0303 123 1113).